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Our expertise

Our SOP

Company SOP – E-Sealing, Vehicle Transit Verification & Adulteration Control

SSSYPL follows a strict Standard Operating Procedure (SOP) to ensure secure, tamper-proof transport of materials. Our comprehensive system covers E-Sealing, real-time vehicle transit verification, and proactive adulteration control measures across all operations.

Tamper-proof sealing
Transparent movement
Adulteration control
Digital audit trail

Secure, real-time e-sealing and GPS-monitored vehicle movement — nationwide, tamper-proof, 24/7!

1
Vehicle Inspection

Thorough check at loading point for tarpaulin, rope, hooks and welded nuts.

2
Sealing Pattern

Apply tarpaulin with proper rope, hooks and sealing pattern (10/10/6/4 or 15/15/6/4).

3
QR Seal Capture

Capture all QR seals in mobile app with 40-point verification and digital matching.

4
GPS Monitoring

Real-time GPS tracking, route deviation alerts, risky stoppage detection during transit.

5
Unloading Verification

Seal verification, GPS review and adulteration check at unloading point.

Technical Requirements & Procedures

Detailed specifications and compliance standards

Tarpaulin Standards:
  • Single tarpaulin system (no double layers)
  • Full coverage of cargo area with no gaps
  • Weather-resistant material with proper tension
Rope & Hook Requirements:
  • Single-length rope (no joints or weak points)
  • Welded hooks (no loose or damaged hooks)
  • Coal trucks must have welded nut (>5mm) for strong sealing
  • Rope must be properly tensioned and secured
Loading Point Procedure:
  • Scan all QR seals using mobile app
  • verification system for complete coverage
  • Digital matching percentage calculated automatically
  • GPS coordinates and timestamp recorded for each seal
Unloading Point Procedure:
  • Compare with loading point scans
  • Any mismatch immediately flagged and reported
  • GPS route review for unauthorized stops or deviations
  • Complete verification report generated
Verification Checklist:
  • QR seal count and pattern verification
  • Digital match percentage analysis
  • GPS route review for deviations
  • Unauthorized stoppage identification
  • Risky location halt analysis
  • Zig-zag movement detection
  • Speed anomaly checks
Adulteration Detection:
  • Any seal mismatch triggers immediate alert
  • Route deviation alerts sent to client
  • Suspicious activity patterns flagged
  • Complete incident report generated
Non-Compliance Scenarios:
  • Seal mismatch or tampering detected
  • Route deviation beyond acceptable limits
  • Unauthorized stoppage at risky locations
  • Zig-zag movement indicating manipulation
  • GPS tampering or signal loss
  • Missing or damaged tarpaulin/rope/hooks
Escalation & Action:
  • Level 1: Driver notification and immediate correction
  • Level 2: Transporter escalation for resolution
  • Level 3: Client alert with detailed incident report
  • Level 4: Unit Head notification for critical issues
  • Ticket-based resolution tracking till closure
  • All incidents documented in MIS reports

Responsibility Matrix

Clear accountability for each stage of the process

Role Key Responsibilities
Supervisor
  • Oversee loading point inspection and sealing process
  • Verify tarpaulin, rope, hooks and sealing pattern compliance
  • Ensure QR seal capture is complete and accurate
Verification / Yard Team
  • Conduct physical inspection of vehicle and sealing
  • Capture QR seals using mobile app at loading point
  • Verify seals at unloading point and compare with loading data
Control Tower Team
  • 24×7 real-time GPS monitoring and route tracking
  • Detect route deviations, risky stoppages and suspicious activity
  • Generate alerts and escalation reports

Review, Training & Continuous Improvement

  • Regular Training: Ongoing training sessions for all team members on SOP compliance, new technologies and best practices.
  • Monthly Reviews: Analysis of high-risk trips, risky stoppage locations, delays, GPS tampering incidents and overall trend analysis.
  • SOP Updates: Continuous refinement of procedures based on field experience, technology upgrades and client feedback to ensure maximum security and efficiency.

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